Enrollment Keys

The Enrollment Keys section allows administrators to manage access for specific user groups, control enrollment capacity, and assign expiration dates for access codes.

Accessing Enrollment Keys

To navigate to the Enrollment Keys page:

• Go to the Dashboard

• Click on Enrollment Keys

Enrollment Key List View

The main Enrollment Key page provides an overview of all enrollment keys with the following columns:

• Name: Descriptive label for the group associated with the key.

• Enrollment Key: The unique alphanumeric code used for registration.

• Department: Associated department (if any).

• Expiration Date: Date when the key will become inactive.

• Seats Remaining: Number of remaining users that can register using the key.

You can:

• Use the search bar to find specific enrollment keys.

• Click + New Enrollment Key to generate a new key.

Enrollment Key Details Page

Clicking on a row will navigate to the Enrollment Key Details page.

Sections:

General Information

• Name: Title of the enrollment group.

• Enrollment Key URL: A direct link with the enrollment code appended to be used in the registration process.

• Seats: Total number of seats allowed for this key.

• Expiration Date: Date when the enrollment key expires.

• Administrator: Boolean field indicating whether this group has admin privileges.

• Department: Optional field to associate the key with a specific department.

You cannot set more seats than the total seats you have available

Administrators must have both the administrator role and the administrator checkbox checked

An invitation must include the learner role for users to be able to take quizzes.

Actions

• Edit: Modify the key’s details.

• Mass Registration: Register multiple users using this key.

• Delete: Permanently remove the enrollment key.

• Copy: Copies the enrollment URL.

• QR Code: Generates a scannable code for easy access.

Course, Quiz, Group, and Role Tabs

Each enrollment key has associated tabs:

---

Courses Tab

Displays courses assigned to users who enroll with this key. Includes columns:

• Name

• Revision

• Status

• Hours

• Modified By

• Date Modified

• Created By

• Date Created

---

Quizzes Tab

Allows filtering by Tag Type and Tags, and displays associated quizzes with corresponding icons and metadata.

---

Groups & Roles Tabs

Manage group and role access tied to the enrollment key.

---

Summary

The Enrollment Key system provides flexible and secure user onboarding by allowing:

• Controlled user access.

• Group-based registration.

• Expiration control and seat limits.